Items 1 and 2: type of advance and travel
Item 1 marks the advance as cash or check. Item 2 marks the travel as temporary or permanent.
SF1038
Advance of Funds Application and Account
- Agency
- GSA
- Revision
- Rev. 10/1977
- Fillable fields
- 113
- Pages
- 1
- Official source
- GSA form page
- Checked
- October 20, 2026
Standard Form 1038 (SF 1038): Advance of Funds Application and Account
Standard Form 1038 (SF 1038) is the Advance of Funds Application and Account. The form says it is prescribed by GSA, FPMR (41 CFR) 101-7, and the edition is marked REV. 10-77. GSA hosts it in its forms library.
The front is an application for an advance of funds for travel and other expenses: the type of advance (cash or check), the type of travel (temporary or permanent), the applicant's name, account number, telephone, Social Security account number, department and bureau, the travel authorization and period, and the amount applied for. An approving official signs item 10.
The back, item 13, is a Record of Account that tracks each advance, repayment and balance due. You can fill it out free in your browser on this page and download the result without an account.
What's on SF 1038
Items 3 to 8: applicant details
Name (last, first, middle initial), account number, telephone number(s), Social Security account number, department or establishment, and bureau, division or office.
Item 9: application
Authorization number and date, travel period from and to, where to mail the check (office or residence, with address), balance due U.S. from previous advances, amount applied for, total, and the applicant's signature and date.
Items 10 to 12: approval
The approving official's signature, title and date approved, the appropriation to be charged, and remarks.
Item 13: cash payment received
A block on the front for the date a cash payment was received.
Back: record of account
Name and account number, then rows for transaction date, travel period, reference, an optional memo of the approved expense voucher, and the advance account columns advanced, repaid and balance due.
How to complete SF 1038
- 1
Choose the type of advance and travel
Check cash or check in item 1 and temporary or permanent in item 2.
- 2
Enter the applicant's details
Fill in items 3 to 8. The Privacy Act notice says the Social Security number is solicited for use as an employee identification number.
- 3
Reference the travel authorization
Enter the authorization number and date in items 9a and 9b and the travel period from and to in 9c.
- 4
Enter the amounts and mailing choice
Show any balance due U.S. from previous advances in 9e, the amount applied for in 9f and the total in 9g, and choose office or residence for the check in 9d.
- 5
Sign the application
The applicant signs and dates at Applicant Sign Here, below the note on repaying outstanding advances.
- 6
Get approval
The approving official signs item 10 with title and date approved, and item 11 names the appropriation to be charged.
Why fill Form SF1038 on indox
You get the real form, filled in a browser tab, with nothing standing between you and the finished PDF.
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- The official blank straight from the GSA, not a copy someone retyped
- Works on a phone, tablet or computer
Repayment, privacy and authority
Where it goes
The PDF gives no address or submission method. It has blocks for the approving official, the appropriation charged and the cash payment received.
Repaying advances
The form notes that outstanding advances not fully recovered by deductions from reimbursement vouchers must be promptly repaid, and that when travel is canceled or indefinitely postponed, the full amount of any outstanding advance shall be repaid immediately.
Privacy
Solicitation is authorized by 5 U.S.C. Chapter 57 as implemented by the Federal Travel Regulations (FPMR 101-7), E.O. 11609, E.O. 11012 and E.O. 9397. The notice says disclosure is voluntary, but failure to provide it may result in delay or suspension of the advance request.
Prescribed by
The footer reads STANDARD FORM 1038 (REV. 10-77), Prescribed by GSA, FPMR (41 CFR) 101-7.
Related forms
Who fills out SF 1038?
The form marks item 9 For completion by applicant and has separate blocks for approval, accounting and payment.
Official sources and the blank
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Questions about Form SF1038
Who issues SF 1038?
The form says it is prescribed by GSA, FPMR (41 CFR) 101-7. The edition is marked REV. 10-77, and GSA hosts it in its forms library.
What does SF 1038 say if travel is canceled?
The form says that when travel is canceled or indefinitely postponed, the full amount of any outstanding advance shall be repaid immediately.
Why does SF 1038 ask for a Social Security number?
The Privacy Act notice says the SSN is solicited for use as an employee identification number. It says disclosure is voluntary, but failure to provide the information may result in delay or suspension of the advance request.
What is the record of account on the back?
Item 13 on the back is a table of transaction dates, travel periods, schedule or voucher references, an optional memo of the approved expense voucher, and amounts advanced, repaid and balance due.
Who approves an SF 1038 advance?
Item 10 is signed by an approving official, with title and date approved. Item 11 names the appropriation to be charged.